HR & Payroll Services

Initial Engagement

TYPICAL REASONS FOR REQUIRING THIS SERVICE

Vague understanding of requirements

Vague understanding of the real need

OUR SERVICE

Meeting(s) and workshop(s) to complete the initial engagement to confirm requirements

Could take between 0.5 to 5 days depending on the size of the opportunity

YOUR BENEFITS

There is more clarity on scope, costs, timeline, and resources

Key risks, issues and decisions can be surfaced from day one

Will provide more certainty on any further engagement or even inform the need to take another direction

Full clarity on IR35 status

Business Case Development

TYPICAL REASONS FOR REQUIRING THIS SERVICE

Out of date system and upgrade of new functionality either not possible, does not meet requirements, or is cost prohibitive.

Ongoing costs of maintaining the solution are too expensive e.g., user licences, data maintenance and accuracy, inadequate integration functionality, reliance on expensive supplier resource.

Business has outgrown existing system functionality, and this is not available on the current solution e.g., specific modules not available such as performance management, learning administration, succession planning.

Non solution factors e.g., finance directive, audit recommendations, political directive, employee satisfaction has outgrown existing system functionality, and this is not available on the current solution e.g., specific modules not available such as performance management, learning administration, succession planning.

OUR SERVICE

will provide a generic prepopulated business case template and we will work with client personnel to develop the outline and final version

will provide a generic prepopulated initial detailed plan, risks and issues logs and we will work with client personnel to tailor as required

will provide generic costs and we will work with client personnel and suppliers to firm up as required e.g., soft market testing

We will mentor, empower, and support client personnel to learn from our experience and deliver to plan

YOUR BENEFITS

No need to start from a blank canvas and this normally encourages client personnel to challenge the status quo, focus on real outcomes and tease out delivery activities

Quick optimum governance controls in place and early sight of detailed plan

More certainty on total cost of ownership

Client personnel are better placed to deliver the business case and have a clear vision of what the future could look like and what it is going to take to deliver it

Solution Enhancements

TYPICAL REASONS FOR REQUIRING THIS SERVICE

Need to improve data accuracy and analytics

Need to deliver process efficiencies

Need to deliver organisation control

Need to deploy new functionality e.g., learning, recruitment and performance management modules

Need to increase employee engagement

Need to move to cloud hosting from on premise

Lack of GDPR compliance

Need to comply with audit report recommendations

OUR SERVICE

will provide a generic prepopulated initial detailed plan, risks and issues logs and we will work with client personnel to tailor as required

We will mentor, empower, and support client personnel to enable them to learn from our experience, gain confidence, challenge the status quo, and solve problems, to deliver and support fit for purpose sustainable solutions

We will also tailor project documents so that they can be baselined and continuously improved to support business as usual

YOUR BENEFITS

Quick optimum governance controls in place

No need to start from a blank canvas and this normally encourages client personnel to challenge the status quo and focus on real outcomes.

Early sight of typical key decisions, risks, issues, and challenges together with potential recommendations and options

Early sight of the typical HR & Payroll deliverables to ensure no key areas are missed, early awareness of what is required from client personnel, early opportunity to review supplier join up, dependencies and areas of concern

Fit for purpose solution, your personnel are better placed to support business as usual, and you have less reliance on the need for ongoing 3rd party support

Repeatable and reusable whole life documentation

Full End to End Implementation

TYPICAL REASONS FOR REQUIRING THIS SERVICE

You have completed procurement

OUR SERVICE

will provide a generic prepopulated initial detailed plan, risks and issues logs and we will work with client personnel to tailor as required

To ensure all project impact areas are covered, incorporates the following, typically split into:

Management stages: design, define, build & unit test – agile where relevant, integration test, user acceptance test, transition, service delivery

Elements: technical infrastructure, technical integrations, business process, data governance, procurement, software, reporting & analytics, data migration, change & transformation, service delivery

We will also tailor project documents so that they can be baselined and continuously improved to support business as usual

YOUR BENEFITS

Quick optimum governance controls in place

No need to start from a blank canvas and this normally encourages client personnel to challenge the status quo and focus on real outcomes.

Early sight of typical key decisions, risks, issues, and challenges together with potential recommendations and options

Fit for purpose solution, your personnel are better placed to support business as usual, and you have less reliance on the need for ongoing 3rd party support

Repeatable and reusable whole life documentation

System Procurement

TYPICAL REASONS FOR REQUIRING THIS SERVICE

Your contract is due to expire

You want to outsource to a 3rd party

OUR SERVICE

will provide a generic prepopulated initial detailed plan, risks and issues logs and we will work with client personnel to confirm the procurement approach and tailor as required

will provide a generic prepopulated initial prequalifying questions (PQQ) and invite to tender (ITT) documents, and we will work with client personnel to confirm a robust of requirements

We will also tailor project documents so that they can be baselined and continuously improved to support business as usual

YOUR BENEFITS

Client gets what they require

Quick optimum governance controls in place

No need to start from blank canvas and client personnel fully aware of the art of the possible and the potential impacts of typical costly pinch points such as licences, hierarchy, work patterns, supplier consultancy days, data cleansing, data migration, use of templates, change control consequences, supplier expectation of client personnel, ongoing support etc.

Early sight of typical key decisions, risks, issues, and challenges together with potential recommendations and options

Repeatable and reusable whole life documentation

Project And/Or Solution Health Check

TYPICAL REASONS FOR REQUIRING THIS SERVICE

The project is failing to deliver fit for purpose functionality

Supplier issues

Contractual / service management issues

Costs spiralling out of control

Behind on timelines and no remedial plan

Shortfall in expected benefits

End users are not ready

Lack of sponsor confidence

OUR SERVICE

With a degree of sensitivity, we will review your project and solution status using alongside your own PM standards to produce a health check report.

Along with the normal day to day project type issues our focus would also target some of the typical HR and Payroll focal points e.g., user licence numbers and allocation and cost, access controls and maintenance, hierarchy and reporting lines approach and maintenance, data cleansing, data migration mapping and reconciliation process, parallel run approach and reconciliation process, proxy user approach and maintenance, pay and deduction element mapping between old and new systems, pension schemes, sickness history and calculation, working patterns etc.

We would then apply a strengths, weaknesses, opportunities, and threats (SWOT) analysis to the health check report to provide options and a recommendation for the way forward

YOUR BENEFITS

Client receives a project and / or solution health check report

Comprehensive review of the HR and Payroll platform and its ability to provide a fit for purpose, scalable and sustainable solution

Clear understanding of next steps including impacts on approach, scope, total cost of ownership and timeline